Constitution

Higher Education Student Association

ARTICLE I. – Name

The name of the organization shall be Higher Education Student Association.

 

ARTICLE II. – Purpose, Objectives, Aims

It shall be the purpose of the Higher Education Student Association to facilitate professional development among its members through the use of guest speakers, workshops, and conferences.

 

ARTICLE III. – Membership and Eligibility Criteria

Section A: Membership is open to any VSU student who is taking a class(es) in Higher Education.

Section B: Dues and Collections Procedures

The fiscal year of the organization shall be from July 1 to June 30. There are no annual dues for this organization.

 

ARTICLE IV. – Voting

Section A: A quorum will be 50% of members present, plus one.

Section B: Each member in good standing may vote. Good standing is assumed by active enrollment in the Higher Education master’s program (i.e., taking one or more classes in the program).

Section C: Proxy voting is allowed by the following process: Any student missing a meeting, but wishing to vote, may contact the advisor or president (in person, by phone, or by email) prior to the meeting with his/her vote.

 

ARTICLE V. – Officers

Section A: The Higher Education Student Association shall have a President, Vice President, Secretary and/or Treasurer, and a Campus Advisor(s). These officers comprise the Executive Committee or Board. The Campus Advisor is a non-voting member of the Executive Board.

Section B: All officers must be members of the Higher Education Student Association.

Section C: The term of the officers shall be from July 1 to June 30.

Section D: Election of officers shall be held annually in April and officers will begin conducting official business at meetings beginning in August. At least two weeks notice shall be given before the election meeting. Nominations shall be initiated from the floor and elections done by ballot. The person receiving majority vote will be elected.

Section E: Any officer may be removed from his/her office by two-thirds vote of the Executive Board. Any officer removed may appeal to the general membership. Said officer shall be considered reinstated with two-thirds approval of the members.

Section F: Any vacancy which may occur in an office shall be filled by appointment by the president pending ratification at the next group meeting.

 

ARTICLE VI. – Duties of Officers Defined

Section A: The President

  • The president shall be the chief executive officer.
  • The president shall appoint all committee chairpersons.
  • The president, with approval of the executive board, directs the budget.
  • Vacancies in offices will be filled by appointment of the President with approval of the general membership.

Section B: The Vice President

  • The vice president shall be the parliamentarian for the organization.
  • The vice president shall assume the duties of the president should the office become vacant, or in the absence of the president.
  • The vice president will keep and have available current copies of the constitution and bylaws.
  • The vice president will be responsible for scheduling programs.

Section C: The Secretary

  • The secretary shall be responsible for keeping the minutes of all the general membership meetings and the meetings of the executive board.
  • The secretary will provide a copy of the minutes for each officer and advisor and keep a master file. The master file will be passed into the keeping of each succeeding secretary.
  • The secretary shall maintain a complete and accurate account of attendance and membership status.

Section D: The Treasurer

  • The treasurer shall keep a current record of all financial transactions.
  • The treasurer shall develop quarterly reports containing a list of all receipts and disbursements.
  • The treasurer will be responsible for checking the accuracy of all the bills and invoices and paying them correctly and on time.
  • The treasurer will perform other duties as directed by the president.

Section E: The Historian

  • The historian shall keep a current record of all events taking place within HESA.
  • The historian shall keep an electronic record of all events using pictures, blogs, etc using the internet.
  • The historian shall work with the public relations committee in order to provide picture examples of events and services in which HESA participates.

Section F: The Campus Advisor

  • The advisor shall assist the group in their execution of roles and responsibilities.
  • The advisor shall provide feedback to the organization regarding its operations and functions.
  • The advisor shall serve as a resource.
  • The advisor should provide advice upon request and also should share knowledge, expertise, and experiences with the group.
  • The advisor will be a nonvoting member of the organization and the executive board.

 

ARTICLE VII. – Structure of Group Committees

Section A: Committee Identification and Appointment

The following committees (other than the Executive Board) shall be appointed by the President subject to ratification by the organization during a regular business meeting.

  1. Professional Development
  2. Volunteer Services
  3. Social Engagement
  4. Public Relations (at least initially)

Section B: The duties of the standing committees shall include the planning of activities respective to the committee. These will include such things as scheduling of/for conferences, hosting guest speakers, and contacting community members for volunteer opportunities.

 

ARTICLE VIII. – Notice of Meetings

Section A: The times for regularly scheduled meetings shall be once a month on a day to be determined by a majority of active members.

Section B: At least 14 day’s notice shall be given for each regular business meeting.

Section C: Special or emergency meetings may be called with not less than 3 days notice by the Executive Board.

Section D: The meetings shall include quorum, order of business, and disposition of the minutes.

 

ARTICLE IX. – Changes to the Constitution

This Constitution may be changed by a two-thirds majority vote.

 

ARTICLE X. – Parliamentary Procedures

Section A: Roberts Rules of Order shall be followed by the organization in all cases involving parliamentary procedures when it does not conflict with the constitution.

Section B: The rules may be suspended by two-thirds vote of the present membership.

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